Privacy Statement

Privacy Statement Actief Werkt!

This is the privacy statement of Actief Werkt! Uitzendbureau BV, Actief Werkt! BV, Actief Werkt! Techniek BV, Actief Werkt! Projecten BV, Actief Werkt! ZZP BV, Actief Techniek Beheer BV and Actief Werkt! Beheer BV. Furthermore, collectively referred to in this privacy statement as “ Actief Werkt! ” Actief Werkt! is responsible for the processing of your personal data. Actief Werkt! is located (among others) at Takkebijsters 11, 4817 BL in Breda .

When you, as a flex worker, candidate, applicant, self-employed without employees or (direct or hired) employee, provide personal data to Actief Werkt! , your data will be included in the Actief Werkt! database. This also applies to the data that we receive from you as an employee or representative of a (potential) business relationship (such as a (potential) client, supplier, seller or other company or institution). In this statement we inform you about which personal data we process, what we do with it and what your rights are as a data subject.

What data do we process from our website visitors?

In general, our website can be visited without your personal data being passed on to us. Like many other websites, this website automatically collects certain non-identifying information about the users of the website, such as the Internet Protocol (IP) address of your computer, the IP address of your Internet Service Provider, date and time of access to the website, the internet address of the website from which you linked directly to our website, the operating system you use, the parts of the website you visit, the pages of the website you visited and the information you viewed , information about the type of device you use to visit the site, the region in which you are located and the material you send or download from the website. This technical information is used for website administration and system administration, and to improve the website and its use. This technical data may be passed on to third parties and may be permanently stored for future use.

Actief Werkt! uses cookies and web statistics. Een cookie is a file that is stored on your computer. These cookies can be recognized during a subsequent visit to our website. Using this information helps us to improve the site. This is to optimize user-friendliness.

Our websites may contain references and/or hyperlinks to one or more websites of others. This privacy statement does not apply to these websites and we recommend that you read the Privacy Policy of the websites of these others so that you are aware of how they handle your privacy.

When do we collect your personal data?

We collect your data from the moment you enter or leave your details on our website, you register at one of our branches or you otherwise register or are registered to use our services.

Why do we collect your personal data?

We collect and process your data to provide our HR services, including mediation, temporary employment, secondment, payroll, recruitment & selection, personal development and employability, payroll administration and personnel management. More specifically, your personal data is processed to:

to be able to make you offers and/or provide information about our services and other activities. And to better tailor these offers to your wishes and qualities. Our employees do this and it is partly automated (for example with a vacancy alert).
to contact you for commercial offers, newsletters and promotional campaigns that may be of interest to you.
to assess your suitability and availability in connection with mediation for permanent or temporary work or an assignment, whereby test results, reference checks, etc. can also be used.
to enter into and maintain an employee or personnel/brokerage relationship with you and to carry out the relevant administration for this.
to fulfill our reintegration obligations and to meet (the government-imposed goal) of helping people with a large(r) distance to the labor market to find work.
to be able to record an assignment with the client in an agreement with the client and to maintain and fulfill the agreement with the client.
to promote your personal development and employability, including training, education and testing.
for management purposes, including management information, providing internal controls and corporate safety and conducting audits and auditing.
quality purposes such as certification.
to apply for subsidies, premium discounts, etc.
if we have entered into an employee or personnel/brokerage relationship with you, for compliance with laws and regulations, including but not limited to identification, labor law, tax and social security law, combating fraud and national and international sanctions legislation.

What personal data do we collect?

Actief Werkt! processes the personal data that are necessary for our services; Some of this information is mandatory in order to use our services. Additional information can be useful to better tailor the service to your wishes and qualities or to meet more specific questions or obligations from clients. You are responsible for the accuracy and currency of the information you provide.

In concrete terms, this concerns, among other things, the following personal data:

When you register with us:

Copy of ID, Nationality, BSN number, name and address details, e-mail address and other contact details
Date of birth and place of birth
Sex
Curriculum vitae (CV), information about education, internships and work experience
Information about training and education and/or tests that you have followed or completed yourself or through us
Availability and leave data
Other information that is (or may be) important in the context of assessing the suitability of the candidate, for example references and certificates
Optional passport photo / video (introduction) - on a voluntary basis, with no consequences if you don't do it. Potential clients can see this passport photo/video.
Other special personal data that you provide to Actief Werkt unsolicited will be deemed to be processed with your consent.

The moment you can start working/are working/have worked for Actief Werkt! :

Nationality, BSN number, copy of ID, possible work permit, bank account number
Certificates of conduct (VOG) (if necessary for the position)
Other data related to personnel, salary and absenteeism registration

Actief Werkt! only records special personal data if there is a legal basis for doing so. Special personal data include data about a person's religion or belief, race, political opinion, health, sexual life, genetic data, biometric data, as well as data regarding trade union membership. This also includes criminal data and data about unlawful or annoying behavior in connection with a ban imposed as a result of this behavior.

The special data that we process often concerns data on your ID, of which we must make a copy by law if you start working for us. In addition, we may process special personal data relating to your health, benefit situation or background. We do this in order to be able to use (premium) discounts and/or subsidies, to fulfill our reintegration obligations and to implement the government's goal of helping people with a greater distance to the labor market to find work, which can be found in various (future) legislation and regulations. People who are far(er) away from the labor market include people who have been unemployed for a longer period of time, are 50 years or older and/or cannot or find it difficult to find work without reintegration support.

Only persons who need to have access to this data for the (execution of) their work and/or to comply with applicable laws and regulations have access to the special personal data that you provide to us upon request. This includes personnel, financial, absenteeism and/or payroll administration, processors, people involved in (internal and external) quality assurance, (the supervision of) financial reporting and the implementation of premium discount and subsidy schemes.
We may also pass on the special personal data received from you to our clients if there is a legal basis for this. We can also pass on this data to the government institutions that monitor the implementation of government objectives and/or the granting of (premium) discounts and/or subsidies.

Why are we allowed to collect this personal data?

Actief Werkt! is allowed to collect this data on the basis of privacy legislation because:

In some cases, your express permission has been requested for this. You can withdraw the consent given at any time.
It is necessary to be able to execute an agreement that Actief Werkt! has with you. Consider the temporary employment contract that we enter into with you as a temporary worker.
It is necessary to comply with a legal obligation. Consider our obligation as an employer to keep a copy of ID proof.
It is necessary to be able to pursue our legitimate interests. Where Actief Werkt! considers whether its interests really outweigh your interests when it comes to privacy.

With whom can your personal data be shared?

Actief Werkt! may pass on your personal data to other companies that also provide employment and employment services and that belong to the group of Actief Werkt! , its clients, subcontractors, processors who provide services or carry out assignments on its behalf, suppliers, government agencies and other business relationships. And in all other cases where we may be obliged to do so, for example by a court order or a judicial decision.
Your personal data may be passed on to parties outside Europe. Actief Werkt! carefully selects these parties. We ensure that there is a reasonable level of protection of personal data, comparable to the protection in Europe. Agreements are also made with these parties about appropriate security measures to properly protect personal data.

How long will your personal data be kept?

We keep your personal data for as long as it is necessary to achieve the purpose or in accordance with the applicable legal retention periods.

for job placement (if you have not (yet) worked for Actief Werkt! )
Your mediation data (CV, work experience, education, test results, etc.) are available for up to two years after the last contact if you have not worked for Actief Werkt! .

when applying for permanent / indirect employees (no job placement)
Your data will be kept for a maximum of 4 weeks, unless you give permission to keep the data for 1 year.

if you work/have worked for Actief Werkt!

Job placement data, screening data, application data will be kept for up to 2 years after the end of your temporary employment contract.
Copies of ID, work permits, payroll tax statements and personnel files are kept for 5 years after the end of the calendar year of termination of employment.
Reintegration files are kept for 2 years after the termination of the temporary employment contract. In the case of self-risk bearer status under the Sickness Benefits Act, a retention period of 5 years applies after the last action in the file and in the case of self-risk bearer status under the WGA, a retention period of 10 years applies.
Personal data and documents that are of fiscal importance (such as temporary employment contracts/employment contracts, training agreements, payroll administration/data, statements regarding subsidies) are kept for 7 years after the end of employment.

If you no longer wish to be mediated, you can indicate this to your contact person at the branch or if you use the portal “ Mijn Actief ” you can also indicate this there. You will then no longer be contacted and mediated by Actief Werkt! .

personal data of business relations
(contact details of employees of clients, suppliers, vendors, referees and any other organization with which we maintain a business relationship)

Actief Werkt! processes the personal data of data subjects who work for companies with which we do business (1) to make offers for and/or provide information about services and other activities and (2) to maintain a business relationship and (3) to to conclude and maintain an assignment agreement.

We process, among other things, the following personal data of business relations:

names, contact details and functions of contacts.
Actief Werkt! may pass on personal data obtained from its business relations if this is necessary to achieve the objectives of the business relationship or for the purpose of mediation. This data may be passed on to other Actief Werkt! entities, to applicants or candidates, business partners and subcontractors (e.g. data processors) who provide services on its behalf, and in all other cases where Actief Werkt! may be obliged to do so, for example by a court order or court judgment. Personal data may be transferred to parties outside Europe. Actief Werkt! carefully selects these parties. We ensure that there is a reasonable level of protection of personal data, comparable to the protection in Europe. Agreements are also made with these parties about appropriate security measures to properly protect personal data.

Do we use artificial intelligence (AI)?

In some cases we use artificial intelligence. It is important to know that we do not use your personal data for automated decision-making (decisions made solely by technology without human intervention) or profiling (processing data using technologies that reduce human involvement to assess certain characteristics of a person) that could have important legal or similar consequences for you.

We use different technologies to analyze your data, but in all cases there is human involvement. These tools serve to support our expert employees.

To help our employees manage large amounts of data, such as vacancies and profiles, we use automated systems that meet the conditions described previously. We can use AI, such as machine learning, logic-based and knowledge-driven approaches, to provide you and our customers with the services you require. It is important to emphasize that all decisions with possible consequences for you are made with the intervention of our employees, so the AI systems have no legal consequences.

What are your rights?

access and/or change personal data
If you use the portal “ Mijn Actief ”, you have access to a large part of the personal data registered about you. You can change a number of details at any time, such as making adjustments to your CV or your account details.

If you wish to inspect your entire personal data processing and/or change or delete data that you cannot adjust yourself, you can contact your contact person at Actief Werkt! . You also have the right to transfer your data and to have data deleted for which there is no legal obligation to keep it. You can invoke these rights in “ Mijn Actief ” / privacy.

If you do not have “ Mijn Actief ”, you can send a request to privacy@actiefwerkt.nl . The aim is to respond within 4 weeks of receipt.

for other relations:
You have the right to inspect and change the personal data registered about you. You can contact your contact person at Actief Werkt! for this purpose.

Security of your personal data

Actief Werkt! does everything it can to optimally protect your personal data against unauthorized use. We do this using physical, administrative, organizational and technical measures. For example, only authorized employees have access to the data and the employees of Actief Werkt! who have access to your personal data have a duty of confidentiality. If personal data is provided to data processors who provide services or carry out assignments on behalf of Actief Werkt! , Actief Werkt! has agreed with them that they will also optimally protect the personal data.

Questions, comments, complaints or (suspected) data breach

If you have any questions, comments or complaints regarding this privacy statement or the way in which Actief Werkt! registers, uses and processes your data, you can contact our Data Processing Officer, Mrs. E. Slepikas, at privacy@actiefwerkt.nl . We aim to respond to your question, comment or complaint within four weeks of receiving it. You can also submit a complaint directly to the personal data authority.

If there is a (suspected) data breach, we request that you report this immediately via privacy@actiefwerkt.nl.

Amendments

Actief Werkt! may make changes, additions or changes to this Privacy Statement. The most current Privacy Statement can always be consulted on the Actief Werkt! website.